GENERAL MANAGER-ACCOUNTS
Humidi.
co Humidi.
co Gardena, CA Gardena, CA Full-time Full-time $25 - $30 an hour $25 - $30 an hour POSITION
Summary:
Reporting to the Management Team, the General Manager-Accounts is responsible for financial transactions including Accounts Receivable, invoice processing, account reconciliations, and month end activities.
Working closely with other internal departments, the General Manager-Accounts performs various administrative/office tasks supporting the operations; including but not limited to accounting, sales and customer service.
This position is responsible for creating and sustaining a positive workplace while achieving optimum efficiency, maximum profits, and reflecting the values of the company brand.
ESSENTIAL FUNCTIONS OF THE POSITION INCLUDE, BUT ARE NOT LIMITED TO:
Key Duties Proficient in Quickbooks.
Produces and presents monthly financial reports and financial forecasting.
Monitors the inventory and sales systems (Fishbowl and HubSpot, respectively).
Partners with CEO and COO to develop, create and implement company-wide Accounting Standards.
Maintains a general understanding of the duties and responsibilities of all logistics and warehouse functions.
Runs and verifies numerous daily, weekly, monthly, quarterly, and annual management reports as required/directed.
Manages and maintains department processes and/or procedures for optimum performance.
Manages the Accounting Department for processing payment of bills/invoices.
Works closely with the Sales and Marketing Departments to assist with customer orders to resolve issues.
Develops strong, professional relationships with customers, vendors, and manufacturers and ensures the highest level of customer service is provided by all team members.
Analyze and process Accounts Receivable in a timely manner.
Codes items such as Invoices, vouchers, expense reports, check requests, etc.
, with correct codes conforming to standard accounting procedures to ensure proper entry into the accounting system.
Investigates and resolves problems associated with processing of invoices.
Makes payment arrangements with customers, vendors and suppliers on delinquent accounts and collects outstanding balances in a timely manner.
Reconciles various accounts on a weekly and/or monthly basis as required, bringing any discrepancies to the attention of the CFO.
Receives, researches, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
Files, maintains, and distributes accounting documents, records, and reports.
Assists in compiling information and preparing responses to auditors during the annual external audit.
Creates reports showing status of customer accounts as requested.
Additional Duties Contributes to identifying/researching new methods, systems, and/or tools to improve processes, procedures, and performance.
Monitors inter-departmental activities and relationships and ensure professional, open lines of communication among all team members at all levels.
Acts as back up in the department when team members are absent to ensure smooth and continuous operations.
Works with external software developers (Fishbowl, HubSpot) on software and program changes or issues.
Assists other team members on special projects or tasks as directed by the CEO and/or COO.
Ensures all housekeeping duties within personal work area and team members' work areas is clean and maintained in keeping with a safe working environment at all times.
Assists sales department by responding to customers inquiries via email correspondence or phone calls.
Provides general order status information to support sales and logistics departments.
Provides back up support to Logistics team as needed.
III.
COMPETENCIES:
Advanced working knowledge of logistics, sales and/or distribution process Advanced knowledge of inventory management systems Effective communication (both written and oral) at all levels within the organization Demonstrated leadership abilities Business acumen Negotiation and problem-solving/analysis Detail oriented Effective prioritization, organization and execution of tasks and duties Demonstrated multi-tasking skills Presentation skills Proven accounting experience, preferably in an accounts receivable role.
Familiarity with bookkeeping and basic accounting procedures.
Competency in MS Office, QuickBooks, databases, and accounting software.
Accuracy and attention to detail.
Well organized and effective time management.
Hands-on experience with spreadsheets and financial reports.
Problem Solving/Analysis.
Ethical Conduct.
DECISION MAKING:
This position requires the use of independent judgment and decision-making toward general results and to devise new methods and meet new conditions for involved/complex situations.
Critical thinking is required in the use of strategic planning at the functional and organizational level.
ORGANIZATIONAL RELATIONSHIPS:
The General Manager-Accounts position requires demonstrated ability to communicate with all levels of staff, customers, and vendors inside and outside of the organization.
SUPERVISORY
Responsibilities:
This position supervises and manages the team members assigned to the designated projects within special assignments, and/or manages projects and processes and is responsible for successfully completing special projects individually and/or ensuring assigned team members successfully complete projects as assigned.
SUPERVISION RECEIVED:
Assignments are primarily task-oriented from detailed instructions and in adherence to standardized procedures and practices.
The General Manager-Accounts is accountable to the CEO and COO for final administrative and operational decisions that are outside of the company guidelines and/or General Accepted Accounting Principles (GAAP).
Qualifications:
To perform this job successfully, an individual must be able to perform each critical and essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or
Experience:
Bachelor's degree from four-year college or university preferred; five (5) to seven (7) years of related experience and/or training, or equivalent combination of education and experience in accounts management and accounting.
Minimum three (3) years at a manager or higher level.
Five (5) years solid experience working in accounting or bookkeeping, and customer service or an equivalent combination of education and experience.
LANGUAGE SKILLS:
Ability to read and comprehend simple to complex instructions, detailed correspondence, technical procedures and memos.
Ability to research and write in-depth concise and complex business correspondence.
Ability to effectively present information in one-on-one situations to employees and customers of the organization.
Ability to effectively and persuasively present complex information in one-on-one and group situations at all levels within the organization.
COMPUTER and EQUIPMENT SKILLS:
General ability to use and operate standard office equipment:
fax, copiers, telephone, computer, scanner, mail machine, etc.
Proficiency using standard business systems, including MS Office Suite (Word, Excel, PowerPoint) as well as Outlook Email.
Proficiency with QuickBooks accounting software.
Proficiency using a management information system such as Fish Bowl or HubSpot or a similar CRM system and/or inventory system.
MATHEMATICAL SKILLS:
Ability to perform simple to complex mathematical functions including addition, subtraction, multiplication, division, ratios, square footage, area, depth, and width in all units of measure, using whole numbers, common fractions, and decimals.
Ability to read, analyze, interpret, and comprehend inventory and production inputs, outputs, and schedules.
Must be able to perform calculations to compute discounts, sales quotes, and sales tax, depreciation, amortization, interest fees, late charges, credit card fees, freight, and shipping.
REASONING ABILITY:
Ability to identify and define problems, collect data, establish facts, and draw valid conclusions.
Ability to interpret a variety of contractual terms and deal with both abstract and concrete variables.
CERTIFICATES, LICENSES, REGISTRATIONS:
None TRAVEL:
From time to time as needed.
PHYSICAL DEMANDS:
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this position.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position requires seeing, talking, hearing, feeling, grasping, reaching, stretching, finger dexterity, repetitive motions using calculator and/or computer, and sitting for long periods of time and occasional walking and standing.
This is position requires the ability to walk, stand, kneel, bend, squat, stoop, reach overhead and forward, and climb stairs/steps.
Additional requirements include the ability to see, hear and talk.
Must be able to lift up to 25 pounds.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This work environment is both temperature-controlled (in office) and fully sheltered (in warehouse).
The noise level in the work environment is typically quiet when working inside the office.
The noise level in the warehouse work environment is typically quiet to moderate with intermittent noise coming from forklift horns, or machinery when in operation.
Job Type:
Full-time Pay:
$25.
00 - $30.
00 per hour Expected hours:
40 per week
Benefits:
401(k) Dental insurance Health insurance Paid time off Vision insurance Experience level:
5 years 7 years Shift:
8 hour shift Weekly day range:
Monday to Friday Work Location:
In person Proficient in Quickbooks.
Produces and presents monthly financial reports and financial forecasting.
Monitors the inventory and sales systems (Fishbowl and HubSpot, respectively).
Partners with CEO and COO to develop, create and implement company-wide Accounting Standards.
Maintains a general understanding of the duties and responsibilities of all logistics and warehouse functions.
Runs and verifies numerous daily, weekly, monthly, quarterly, and annual management reports as required/directed.
Manages and maintains department processes and/or procedures for optimum performance.
Manages the Accounting Department for processing payment of bills/invoices.
Works closely with the Sales and Marketing Departments to assist with customer orders to resolve issues.
Develops strong, professional relationships with customers, vendors, and manufacturers and ensures the highest level of customer service is provided by all team members.
Analyze and process Accounts Receivable in a timely manner.
Codes items such as Invoices, vouchers, expense reports, check requests, etc.
, with correct codes conforming to standard accounting procedures to ensure proper entry into the accounting system.
Investigates and resolves problems associated with processing of invoices.
Makes payment arrangements with customers, vendors and suppliers on delinquent accounts and collects outstanding balances in a timely manner.
Reconciles various accounts on a weekly and/or monthly basis as required, bringing any discrepancies to the attention of the CFO.
Receives, researches, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
Files, maintains, and distributes accounting documents, records, and reports.
Assists in compiling information and preparing responses to auditors during the annual external audit.
Creates reports showing status of customer accounts as requested.
Contributes to identifying/researching new methods, systems, and/or tools to improve processes, procedures, and performance.
Monitors inter-departmental activities and relationships and ensure professional, open lines of communication among all team members at all levels.
Acts as back up in the department when team members are absent to ensure smooth and continuous operations.
Works with external software developers (Fishbowl, HubSpot) on software and program changes or issues.
Assists other team members on special projects or tasks as directed by the CEO and/or COO.
Ensures all housekeeping duties within personal work area and team members' work areas is clean and maintained in keeping with a safe working environment at all times.
Assists sales department by responding to customers inquiries via email correspondence or phone calls.
Provides general order status information to support sales and logistics departments.
Provides back up support to Logistics team as needed.
Advanced working knowledge of logistics, sales and/or distribution process Advanced knowledge of inventory management systems Effective communication (both written and oral) at all levels within the organization Demonstrated leadership abilities Business acumen Negotiation and problem-solving/analysis Detail oriented Effective prioritization, organization and execution of tasks and duties Demonstrated multi-tasking skills Presentation skills Proven accounting experience, preferably in an accounts receivable role.
Familiarity with bookkeeping and basic accounting procedures.
Competency in MS Office, QuickBooks, databases, and accounting software.
Accuracy and attention to detail.
Well organized and effective time management.
Hands-on experience with spreadsheets and financial reports.
Problem Solving/Analysis.
Ethical Conduct.
401(k) Dental insurance Health insurance Paid time off Vision insurance 5 years 7 years 8 hour shift Monday to Friday.
Estimated Salary: $20 to $28 per hour based on qualifications.
co Humidi.
co Gardena, CA Gardena, CA Full-time Full-time $25 - $30 an hour $25 - $30 an hour POSITION
Summary:
Reporting to the Management Team, the General Manager-Accounts is responsible for financial transactions including Accounts Receivable, invoice processing, account reconciliations, and month end activities.
Working closely with other internal departments, the General Manager-Accounts performs various administrative/office tasks supporting the operations; including but not limited to accounting, sales and customer service.
This position is responsible for creating and sustaining a positive workplace while achieving optimum efficiency, maximum profits, and reflecting the values of the company brand.
ESSENTIAL FUNCTIONS OF THE POSITION INCLUDE, BUT ARE NOT LIMITED TO:
Key Duties Proficient in Quickbooks.
Produces and presents monthly financial reports and financial forecasting.
Monitors the inventory and sales systems (Fishbowl and HubSpot, respectively).
Partners with CEO and COO to develop, create and implement company-wide Accounting Standards.
Maintains a general understanding of the duties and responsibilities of all logistics and warehouse functions.
Runs and verifies numerous daily, weekly, monthly, quarterly, and annual management reports as required/directed.
Manages and maintains department processes and/or procedures for optimum performance.
Manages the Accounting Department for processing payment of bills/invoices.
Works closely with the Sales and Marketing Departments to assist with customer orders to resolve issues.
Develops strong, professional relationships with customers, vendors, and manufacturers and ensures the highest level of customer service is provided by all team members.
Analyze and process Accounts Receivable in a timely manner.
Codes items such as Invoices, vouchers, expense reports, check requests, etc.
, with correct codes conforming to standard accounting procedures to ensure proper entry into the accounting system.
Investigates and resolves problems associated with processing of invoices.
Makes payment arrangements with customers, vendors and suppliers on delinquent accounts and collects outstanding balances in a timely manner.
Reconciles various accounts on a weekly and/or monthly basis as required, bringing any discrepancies to the attention of the CFO.
Receives, researches, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
Files, maintains, and distributes accounting documents, records, and reports.
Assists in compiling information and preparing responses to auditors during the annual external audit.
Creates reports showing status of customer accounts as requested.
Additional Duties Contributes to identifying/researching new methods, systems, and/or tools to improve processes, procedures, and performance.
Monitors inter-departmental activities and relationships and ensure professional, open lines of communication among all team members at all levels.
Acts as back up in the department when team members are absent to ensure smooth and continuous operations.
Works with external software developers (Fishbowl, HubSpot) on software and program changes or issues.
Assists other team members on special projects or tasks as directed by the CEO and/or COO.
Ensures all housekeeping duties within personal work area and team members' work areas is clean and maintained in keeping with a safe working environment at all times.
Assists sales department by responding to customers inquiries via email correspondence or phone calls.
Provides general order status information to support sales and logistics departments.
Provides back up support to Logistics team as needed.
III.
COMPETENCIES:
Advanced working knowledge of logistics, sales and/or distribution process Advanced knowledge of inventory management systems Effective communication (both written and oral) at all levels within the organization Demonstrated leadership abilities Business acumen Negotiation and problem-solving/analysis Detail oriented Effective prioritization, organization and execution of tasks and duties Demonstrated multi-tasking skills Presentation skills Proven accounting experience, preferably in an accounts receivable role.
Familiarity with bookkeeping and basic accounting procedures.
Competency in MS Office, QuickBooks, databases, and accounting software.
Accuracy and attention to detail.
Well organized and effective time management.
Hands-on experience with spreadsheets and financial reports.
Problem Solving/Analysis.
Ethical Conduct.
DECISION MAKING:
This position requires the use of independent judgment and decision-making toward general results and to devise new methods and meet new conditions for involved/complex situations.
Critical thinking is required in the use of strategic planning at the functional and organizational level.
ORGANIZATIONAL RELATIONSHIPS:
The General Manager-Accounts position requires demonstrated ability to communicate with all levels of staff, customers, and vendors inside and outside of the organization.
SUPERVISORY
Responsibilities:
This position supervises and manages the team members assigned to the designated projects within special assignments, and/or manages projects and processes and is responsible for successfully completing special projects individually and/or ensuring assigned team members successfully complete projects as assigned.
SUPERVISION RECEIVED:
Assignments are primarily task-oriented from detailed instructions and in adherence to standardized procedures and practices.
The General Manager-Accounts is accountable to the CEO and COO for final administrative and operational decisions that are outside of the company guidelines and/or General Accepted Accounting Principles (GAAP).
Qualifications:
To perform this job successfully, an individual must be able to perform each critical and essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or
Experience:
Bachelor's degree from four-year college or university preferred; five (5) to seven (7) years of related experience and/or training, or equivalent combination of education and experience in accounts management and accounting.
Minimum three (3) years at a manager or higher level.
Five (5) years solid experience working in accounting or bookkeeping, and customer service or an equivalent combination of education and experience.
LANGUAGE SKILLS:
Ability to read and comprehend simple to complex instructions, detailed correspondence, technical procedures and memos.
Ability to research and write in-depth concise and complex business correspondence.
Ability to effectively present information in one-on-one situations to employees and customers of the organization.
Ability to effectively and persuasively present complex information in one-on-one and group situations at all levels within the organization.
COMPUTER and EQUIPMENT SKILLS:
General ability to use and operate standard office equipment:
fax, copiers, telephone, computer, scanner, mail machine, etc.
Proficiency using standard business systems, including MS Office Suite (Word, Excel, PowerPoint) as well as Outlook Email.
Proficiency with QuickBooks accounting software.
Proficiency using a management information system such as Fish Bowl or HubSpot or a similar CRM system and/or inventory system.
MATHEMATICAL SKILLS:
Ability to perform simple to complex mathematical functions including addition, subtraction, multiplication, division, ratios, square footage, area, depth, and width in all units of measure, using whole numbers, common fractions, and decimals.
Ability to read, analyze, interpret, and comprehend inventory and production inputs, outputs, and schedules.
Must be able to perform calculations to compute discounts, sales quotes, and sales tax, depreciation, amortization, interest fees, late charges, credit card fees, freight, and shipping.
REASONING ABILITY:
Ability to identify and define problems, collect data, establish facts, and draw valid conclusions.
Ability to interpret a variety of contractual terms and deal with both abstract and concrete variables.
CERTIFICATES, LICENSES, REGISTRATIONS:
None TRAVEL:
From time to time as needed.
PHYSICAL DEMANDS:
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this position.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position requires seeing, talking, hearing, feeling, grasping, reaching, stretching, finger dexterity, repetitive motions using calculator and/or computer, and sitting for long periods of time and occasional walking and standing.
This is position requires the ability to walk, stand, kneel, bend, squat, stoop, reach overhead and forward, and climb stairs/steps.
Additional requirements include the ability to see, hear and talk.
Must be able to lift up to 25 pounds.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This work environment is both temperature-controlled (in office) and fully sheltered (in warehouse).
The noise level in the work environment is typically quiet when working inside the office.
The noise level in the warehouse work environment is typically quiet to moderate with intermittent noise coming from forklift horns, or machinery when in operation.
Job Type:
Full-time Pay:
$25.
00 - $30.
00 per hour Expected hours:
40 per week
Benefits:
401(k) Dental insurance Health insurance Paid time off Vision insurance Experience level:
5 years 7 years Shift:
8 hour shift Weekly day range:
Monday to Friday Work Location:
In person Proficient in Quickbooks.
Produces and presents monthly financial reports and financial forecasting.
Monitors the inventory and sales systems (Fishbowl and HubSpot, respectively).
Partners with CEO and COO to develop, create and implement company-wide Accounting Standards.
Maintains a general understanding of the duties and responsibilities of all logistics and warehouse functions.
Runs and verifies numerous daily, weekly, monthly, quarterly, and annual management reports as required/directed.
Manages and maintains department processes and/or procedures for optimum performance.
Manages the Accounting Department for processing payment of bills/invoices.
Works closely with the Sales and Marketing Departments to assist with customer orders to resolve issues.
Develops strong, professional relationships with customers, vendors, and manufacturers and ensures the highest level of customer service is provided by all team members.
Analyze and process Accounts Receivable in a timely manner.
Codes items such as Invoices, vouchers, expense reports, check requests, etc.
, with correct codes conforming to standard accounting procedures to ensure proper entry into the accounting system.
Investigates and resolves problems associated with processing of invoices.
Makes payment arrangements with customers, vendors and suppliers on delinquent accounts and collects outstanding balances in a timely manner.
Reconciles various accounts on a weekly and/or monthly basis as required, bringing any discrepancies to the attention of the CFO.
Receives, researches, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
Files, maintains, and distributes accounting documents, records, and reports.
Assists in compiling information and preparing responses to auditors during the annual external audit.
Creates reports showing status of customer accounts as requested.
Contributes to identifying/researching new methods, systems, and/or tools to improve processes, procedures, and performance.
Monitors inter-departmental activities and relationships and ensure professional, open lines of communication among all team members at all levels.
Acts as back up in the department when team members are absent to ensure smooth and continuous operations.
Works with external software developers (Fishbowl, HubSpot) on software and program changes or issues.
Assists other team members on special projects or tasks as directed by the CEO and/or COO.
Ensures all housekeeping duties within personal work area and team members' work areas is clean and maintained in keeping with a safe working environment at all times.
Assists sales department by responding to customers inquiries via email correspondence or phone calls.
Provides general order status information to support sales and logistics departments.
Provides back up support to Logistics team as needed.
Advanced working knowledge of logistics, sales and/or distribution process Advanced knowledge of inventory management systems Effective communication (both written and oral) at all levels within the organization Demonstrated leadership abilities Business acumen Negotiation and problem-solving/analysis Detail oriented Effective prioritization, organization and execution of tasks and duties Demonstrated multi-tasking skills Presentation skills Proven accounting experience, preferably in an accounts receivable role.
Familiarity with bookkeeping and basic accounting procedures.
Competency in MS Office, QuickBooks, databases, and accounting software.
Accuracy and attention to detail.
Well organized and effective time management.
Hands-on experience with spreadsheets and financial reports.
Problem Solving/Analysis.
Ethical Conduct.
401(k) Dental insurance Health insurance Paid time off Vision insurance 5 years 7 years 8 hour shift Monday to Friday.
Estimated Salary: $20 to $28 per hour based on qualifications.
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